Free Quote Templates – Create Quote of Any Type, For Any Business
You will find here many widely varied, free-to-download quote templates for almost every type of business. We are continually adding, updating, and expanding our free quote templates in Word, Excel, PDF, Google Docs, Google Sheets, Apple Pages and Numbers. Each form is uniquely created by our professionals who understands what businesses and consumers need. Below, we've broken the templates into accessible categories so you can see what a well-made quote template has to offer in your industry.
General Quote Templates are useful across virtually all businesses and suitable for niche work that doesn't have an existing standard quote template. Meanwhile, our Industry-Specific categories offer a variety of free quote templates for businesses with standard layouts. These are great for those who want a more custom template without putting in a ton of work and buying special software to create one from scratch.
The product quote template lets you list products, costs, add-ons, and fees in an easy-to-understand way. Use this form to initiate a sale between vendor and client seamlessly. With professional layouts, these templates include fields for product number, quantity, pricing, and terms, providing a clear snapshot of the offer. Download in Word or Excel, customize it, and you’re ready to print or save. This ensures every sale is documented effectively, helping you build trust and close deals efficiently.
Sales quote templates are ideal for offering estimates on product or service costs, factoring in elements like labor and materials. Presenting cost details clearly helps clients understand pricing and ensures smooth transactions. These templates include essential information—from product descriptions to taxes and shipping fees. Download, fill in the details, and save or print. A well-crafted sales quote helps you stand out, making your pricing easy to comprehend.
The hotel quote template provides an efficient way to manage travel bookings and reimbursements while staying within budget. Use this to detail services, fees, discounts, and length of stay, helping guests understand their expenses. Easy to customize and available in multiple versions, these templates streamline cost-tracking for both guests and businesses. By using these, you provide peace of mind and complete clarity to your guests, ensuring their satisfaction.
Creating a high-quality business website involves many considerations. Website quote templates simplify this process by covering essential elements—company name, design type, CMS readiness, contact forms, integrated features, and more. These templates ensure nothing is overlooked, facilitating a smooth interaction between client and developer. Download and customize in Word or Excel for a professional experience every time.
A vehicle quote template is essential for any car transaction, documenting all the details of the offer. It helps potential buyers understand information such as the base price, features, warranties, and dealership details. This transparency allows customers to make informed decisions, while dealerships can present a polished image. Download the template, personalize it, and use it for multiple transactions with ease.
Insurance quote templates simplify complex offerings like health, vehicle, and pet insurance by providing a clear structure for estimates on premiums, terms, and coverage details. This helps potential customers understand options without feeling overwhelmed. Downloadable and customizable in Word or Excel, these templates are ideal for presenting insurance products with clarity and professionalism.
Maintenance quote templates are essential for keeping track of parts, labor, and other costs related to machinery, vehicle, or property upkeep. Whether you are managing a fleet or maintaining real estate, these templates help organize records efficiently. Download, fill in the details, and you have a reliable document for tracking all maintenance-related expenses.
Training quote templates are ideal for businesses offering training services. Detail training types, costs, and session schedules in an organized way that clients can easily understand. These templates let you communicate your offerings clearly, allowing potential clients to see the value you provide. Customize in minutes, ensuring each client receives a tailored, clear overview of what they can expect from your services.
Photography is about capturing special moments, and pricing these services should be transparent and detailed. Use photography quote templates to outline all costs related to location, duration, and package variations, ensuring clients are well-informed. Customize the template to include details such as travel expenses and add-ons, providing both beginners and professionals with an effective way to manage customer expectations.
Service quote templates help businesses that provide various services clearly outline costs, terms, and conditions. Whether you’re providing weekly cleaning or tire rotations, these templates ensure clients get a detailed understanding of service elements, costs, and schedules. Providing a polished, professional quote helps secure business smoothly without any guesswork.
Computer service quote templates are essential for repair shops to provide an estimate that includes parts and labor. Customers need transparency, especially for complex repairs, and these templates help break down costs clearly. They are easily editable, making them suitable for various service requirements. Providing a well-structured quote ensures clients trust the quality and fairness of your work.
General quote templates are versatile forms used in business transactions. They let you offer potential clients a quote detailing the services or goods provided. With editable options available, these templates help businesses communicate costs effectively while allowing clients to compare different offerings. Professionally crafted templates build trust and ensure smooth interactions between vendors and buyers.
Business price quote templates provide clear, flat-rate pricing to your customers, covering all product or service details without ambiguity. Use this template to present multiple options or variations in a straightforward manner, detailing costs, features, taxes, and terms. Customers appreciate transparency, and these templates deliver it effectively.
Hourly price quote templates are ideal for businesses that charge based on hours worked. Use these templates to outline business details, service descriptions, pricing per hour, and additional costs. Customizable for different services, they make it easy to communicate rates to customers, allowing them to understand the service provided and its associated costs fully.
Bid quote templates are designed for businesses competing for projects, like contractors and construction companies. Presenting a professional, easy-to-read form helps ensure your bid is taken seriously. Include details about your offer, costs, and reasons why your company is the best fit for the job. A well-prepared bid template demonstrates organization and reliability, increasing your chances of winning the project.
Construction quote templates are vital for contractors to provide clear cost estimates for labor, materials, and job timelines. These templates help organize all necessary details in a professional manner, ensuring clients know what they’re paying for and when the project will be completed. Customizable and easy to use, they are perfect for any building project.
Work estimate or job quote templates provide potential clients with an overview of project costs, timelines, and limitations. Customize the template to include job-specific details, costs, and terms. Having a clear and organized estimate helps clients understand the scope of work and sets realistic expectations, building trust and facilitating smooth transactions.
Catering quote templates are perfect for organizing event-specific catering costs, from menu items to labor and payment terms. Given the number of variables involved in catering, these templates make it easy to provide clients with a clear breakdown of all costs involved. Download, customize, and let clients see exactly what they’re getting—helping you focus on what matters most: the flavors.
Regardless of size, every business requires proper documentation for their transactions. Quote templates are a crucial part of that process, helping vendors communicate costs, terms, and conditions effectively. Whether it’s a flat price, hourly rate, or a complex service package, customers want to understand what you offer, how much it costs, and any additional details like discounts, taxes, or fees. Here, you’ll find a collection of free templates for any type of business.
Why Use Quote Templates?
Customers often request quotes while shopping around, and a well-crafted quote can make your business stand out. Fillable quote templates offer an organized way to present information clearly and professionally. These documents provide a foundation for negotiations and help establish trust by cementing transaction details.
Concise, professional quotes help you build credibility and create more opportunities. Our quote templates are professionally designed to project confidence and professionalism. Whether you are a small boutique, a delivery service, contractor, photographer, or any other type of business, these templates assist you in logically keeping track of important information. Quote templates are a reliable, time-tested way to document transaction details and eliminate confusion for anyone curious about your goods or services.
Advantages of Using Quote Templates
Quote templates offer an effective way for businesses to communicate key information to prospective buyers. They include essential details such as pricing, product descriptions, discounts, terms, due dates, and other relevant information needed to complete a transaction. Using a standardized quote template not only ensures clarity but also helps present a professional image to clients, facilitating smoother negotiations and reducing the chances of misunderstandings.
Our templates are thoughtfully designed to be visually appealing and easy to use, ensuring that you can provide a polished and professional document to clients. They are free to download and available in multiple formats, including editable PDFs, Google Docs, Google Sheets, and Microsoft Office files, making them easy for everyone to access and use.
Key Elements of an Effective Quote
A well-prepared quote demonstrates professionalism, reduces misunderstandings, and protects your business from legal risks. Here are the essential elements to include:
Business Details: Include your contact information and business registration details to meet legal requirements.
Job Scope and Cost: Provide a detailed breakdown of the job, including what is and isn’t covered by the cost.
Breakdown of Costs: Itemize each part of the job for transparency and professionalism.
Variations: Clarify how changes will affect the cost to avoid misunderstandings.
Payment Terms: Specify payment terms, such as upfront payments or installments.
Quote Expiry Date: Indicate a deadline for accepting the quote, considering seasonal demand or cost changes.
Customer Signature: Include space for customer acceptance to make the quote a binding agreement.
Payment Method: Outline preferred methods of payment to avoid confusion.
How to Create a Quote Template
Follow these detailed steps to create a quote template that stands out and effectively communicates your offer:
Choose a Template: Start by selecting a template that best suits your business needs. Personalize it by adding your company logo, letterhead, and brand colors to make it unique and recognizable.
Identify the Client: Record all relevant client details, including the company name, address, contact person, phone number, and email address. Providing comprehensive information ensures clear communication and avoids confusion later on.
Quote Number and Issue Date: Assign a unique quote number for tracking and reference. Include the issue date and specify the validity period of the quote (e.g., “This quote is valid for 30 days from the date of issue”). This creates a clear timeframe for acceptance and helps manage follow-ups.
Describe the Deliverables: Provide a thorough description of the products or services being offered. Break down each deliverable, specifying quantities, unit prices, and any applicable discounts. Be clear about what is included in the service, such as labor, materials, or additional fees, and specify any exclusions to manage expectations.
Breakdown of Costs: Itemize the costs in detail. Create separate sections for labor, materials, taxes, and additional charges. Include subtotal lines for easy understanding. Providing a transparent breakdown helps clients understand where their money is going and builds trust in your pricing.
Terms and Conditions: Clearly outline the terms and conditions of the agreement. Specify any limitations, such as factors that may delay the project or impact costs (e.g., “Delivery times are subject to weather conditions”). Include clauses for additional work requests, specifying how such changes may affect the final cost.
Payment Terms: Detail the payment structure—whether it is full payment upfront, partial payments, or installments. Specify payment due dates, any penalties for late payment, and available payment methods (e.g., bank transfer, credit card). Clear payment terms prevent misunderstandings and ensure smoother transactions.
Delivery Schedule: If applicable, provide a timeline for when the products or services will be delivered. Be specific about the start date, key milestones, and expected completion date. Including a timeline helps the client plan accordingly and sets realistic expectations for project delivery.
Additional Notes: Include any additional information that could be helpful to the client, such as warranty details, support options, or after-sales services. This section is also a good place to thank the client for considering your business and express your enthusiasm for the opportunity to work with them.
Review and Proofread: Carefully review your quote for accuracy, clarity, and completeness. Double-check calculations, correct any spelling or grammatical errors, and ensure all client details are accurate. A polished and error-free quote demonstrates professionalism and attention to detail.
Tips for Making a Successful Quote
Put Everything in Writing: Always provide quotes in writing to present a professional image and avoid misunderstandings. Written quotes serve as clear records that both you and your clients can reference.
Maintain Professionalism: Use formal language, a clear structure, and make sure to thoroughly proofread the document. A well-presented quote shows attention to detail and builds client confidence.
Showcase Your Value: Highlight what sets your business apart. Explain any competitive pricing, added benefits, or unique services you provide while ensuring you remain honest about what you can deliver.
Be Transparent About Costs: Include a detailed breakdown of costs so clients understand exactly what they are paying for. Transparency in pricing fosters trust and helps avoid disputes.
Follow Up Politely: If the quote is not immediately accepted, follow up with a polite reminder before the expiry date. This shows your ongoing interest in working with the client and keeps the lines of communication open.
Be Responsive: Be available to answer any questions or clarify any details regarding your quote. Prompt responses can make the difference in winning a client’s business.
Quote vs. Invoice
A quote is an estimate provided before work begins, outlining the cost of goods or services requested. It’s open to negotiation and sets expectations for both parties. An invoice, on the other hand, is issued after work is completed or during ongoing projects. It represents a finalized request for payment that cannot be negotiated.
FAQs
What is a Quote?
A quote is a formal document that provides a potential customer with an estimated price for specific goods or services. It helps set expectations and opens the door for negotiations before work begins.
What is a Quote Template?
A quote template is a pre-formatted document that businesses use to quickly and efficiently create professional quotes. It includes placeholders for essential information like pricing, service details, terms, and more, ensuring consistency and saving time.
Does Google Docs have a quote template?
Google Docs does not come with built-in quote templates, but it is a versatile tool for creating quotes using customizable templates. We offer a complete collection of Google Docs quote templates that are fully editable, allowing you to quickly tailor them to suit your business needs.
What is a price quote?
A price quote outlines the cost for a potential job, serving as an offer to a prospective client. Once signed, it becomes a binding agreement.
How long is a quote valid for?
Quotes usually have a validity period, typically between 7 and 30 days, depending on factors like cost fluctuations.
How to create a quote in Excel?
To create a quote in Excel, start by formatting a header that includes your business name, contact information, and the date. Use separate columns for key details such as product descriptions, quantities, unit prices, and totals. Include columns for discounts, taxes, and any additional charges, ensuring that all calculations are performed automatically using Excel formulas. This makes the quote clear, organized, and easy to update or customize.
How to Send a Price Quote
The best way to send a quote is through email as a PDF attachment. This ensures the document cannot be edited and keeps communication professional.
