Vehicle Quote Templates

A car is probably the most expensive thing that you will ever buy, after your home. These days there are so many options for buying a car that it can become a full-time occupation just to seek out the one that is exactly right for you. The same goes for leasing a car, car insurance, servicing your vehicle, and even renting a vehicle long-term. There are so many offerings out there that it’s hard to figure out which one is the best for your unique set of needs. Where there are many options available and many variables for you to consider, a vehicle quote template can be the answer to your prayers.

Vehicle Hire Quote Template - Dark Green - Word

Vehicle Hire Quote Template - Brown - Word

Vehicle Hire Quote Template - Yellow - Word

Vehicle Hire Quote Template - Green - Word

Car Repair Quote Template - Blue - Word

Car Repair Quote Template - Black - Word

Car Rent Quote Template - Red - Word

Car Rent Quote Template - Purple - Word

Car Purchase Quote Template - Purple - Word

Car Purchase Template - Pink - Word

What Is a Vehicle Quote?

In simple terms, a vehicle quote is a document that you put together that’s similar to a questionnaire. It lists every single factor that you want to take into account when making your purchase. You can then send this standard quote request around to all the sellers that you are considering buying from, and once completed, the vehicle quotes will enable you to compare what’s on offer and choose the offering that’s best for you.

A vehicle quote covers not just vehicle purchases but other vehicle-related purchases such as vehicle rental, vehicle insurance, and vehicle servicing.

What Is a Vehicle Quote Template?

A vehicle quote template is a form that is readily available at no cost online. It gives you valuable guidance and prompting on every aspect of your vehicle or service needs. Once the dealer or service provider has completed the quote form, you are then in a position to compare like with like. If you rely on a quote that the dealer has prepared, important items may be missing. Instead of having to go back and check with the dealer, you will have all the information you need right there on the quote.

You’ll find a lot of vehicle quote templates that are designed for the seller. You can also find templates designed for you, the purchaser, or you can adapt a seller template; it’s up to you.

When Do You Need a Vehicle Quote Template?

It’s easier to say when you don’t need it! If you are thinking of buying a cheap vehicle that you intend to use just for a short while, maybe as a fill-in, then it’s probably not worth going to the trouble of completing a vehicle quote template. Equally, if you have turned up at the car rental place because your flight has been canceled for the third time and you really need to get home, you aren’t going to be too bothered about the fine details of that short-term rental.

If your purchase is more significant, then you are going to find the vehicle quote to be a very useful tool. For example, perhaps you want to rent a car for a month or two. A good example of when this might apply is if your dealer has had supply chain delays and you have already sold your old vehicle. In this case, it’s worth checking out exactly what you need and looking for the best offer.

If you are planning to spend thousands of dollars on a new vehicle, then this major purchase deserves all the care and attention that you can bring to it. That means that a vehicle quote is going to be very important in helping you decide on the best deal.

What Should Your Vehicle Quote Include When You Are Buying a Vehicle?

It is always tempting to start with a particular vehicle in mind, but you would do better to work from your requirements backward. Also, it helps to consider your average rather than your maximum needs. Let’s say that once a year, you need an eight-seater vehicle when you take your mom and pop and your whole family on vacation. It doesn’t make sense to buy a vehicle with eight seats just for this one occasion in the year. You could rent a larger vehicle for that particular need, and for the rest of the year, you could drive a smaller, more suitable vehicle and make savings that will easily pay for that occasional rental need.

Once you have decided on the vehicle (or vehicles) that you would like, then you can begin to send out requests for a quote.

These are our top recommendations for the headings that you might want to include in your vehicle purchase quote.

  • Your name, address, and contact details
  • The name, address, and contact details of the supplier
  • The make and model of the vehicle
  • The age (new or used)
  • List of basic features
  • Additional features required
  • Additional features available
  • Color options and cost
  • Trim options and cost
  • Warranty details
  • Price – cash – included itemized costs for additional features
  • Price – terms
  • Any additional charges over and above the cost of the vehicle
  • Delivery date available

What Should Your Vehicle Insurance Quote Include?

Every insurance company says they can save you money. But how do you choose from the many offerings available to you? You need to have an exchange of information with a potential insurer to get the most accurate quote. Here is our list of information that should be included and requested on your vehicle insurance quote form.

  • Details of you as the main driver, to include your age and driving record, contact details including address, phone number, and e-mail
  • Details of other named drivers to be included on your insurance policy
  • Details of any recent accidents
  • Details of any driving offenses
  • Type of insurance coverage that you require
  • Start date needed for insurance
  • Payment methods available e.g., annual payment, quarterly, monthly
  • Discounts that are available for bundling insurance

What Should Your Vehicle Rental Quote Include?

If you are looking for a long-term vehicle rental, it definitely pays to shop around. Your choice is broadly between large nationally known rental companies and smaller regional or local companies.

The advantage of using one of those household name companies can be summarized in one word – backup. If your rental car breaks down or is involved in an accident, the big name companies have the structure to get you on the road again fast. Smaller companies may offer lower rates, but they can’t offer the nationwide coverage that is so useful if you are going to be taking long road trips in your rental vehicle.

If you are planning to use your vehicle within your home area, then a smaller company is well worth considering. If you are traveling between states, then perhaps a larger company will be more suitable for you.

In either case, you need to find the best quote, and a vehicle rental quote template can be of great help in sorting out what is on offer.

These are some of the key items that you will want to include in your quote request:

  • The name and contact details of the company you are seeking a quote from
  • Your name, address, and contact details
  • Details of your driving license
  • The kind of vehicle that you need to rent. For example, engine size and whether you need electric, hybrid, diesel, or gas. Other features might include whether the vehicle has two or four doors, the seating capacity, sunroof, baby seats, cruise control, carrying capacity for luggage and specialized items such as surfboards and bicycles, onboard entertainment, towing capacity, and more.
  • Where you will be using the vehicle e.g., out of state or in your home state only
  • The start and finish date of your rental period
  • Cost of extension to the rental period – in case you need a few more days
  • Support services available, for example, temporary membership in AAA
  • Office opening hours and emergency backup hours
  • Insurance and insurance waiver costs
  • Total rental terms including taxes.

What To Include in A Vehicle Repair Quote Template

Vehicle repairs can be very costly, so shopping around is a distinct advantage. Often we need vehicle repairs in a hurry, and so getting a quote isn’t very practical. However, in some instances, it is, and if you are making an insurance claim, it’s usually a requirement that you present the insurer with a couple of quotes. There are other situations where you may have time to shop around, for example, if your vehicle is safely drivable but needs some body work, or if you need a repair to your sunroof or ac that isn’t immediately presenting you with problems. These are the basics to include:

  • The name and contact details of the person giving you the quote
  • Your name and contact details
  • The make, model, color, and year of the vehicle
  • A description of the repairs that you believe are needed, including photographs of the damage, if relevant
  • Whether replacement parts should be manufacturer’s parts or aftermarket parts
  • The availability of the vehicle for examination – place and time
  • Whether the vehicle is currently drivable or needs towing
  • The name and contact details of the insurance company – if an insurance claim is to be made
  • Any special time constraints – for example, must be completed by 10th July
  • An itemized breakdown of parts, labor, and applicable taxes

Vehicle quote templates are a useful aid for the motorist who wants to make clear purchasing decisions, whether it be for insurance, repairs, vehicle hire, or even buying a new car. They are a great way to organize your thinking and make comparisons between suppliers. Using a template is also helpful for suppliers, and it will tend to make you a preferred customer – a person who knows what they want and is easy to do business with.

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