Painting Job Quote Templates

Painting homes and businesses is lucrative, but getting customers and maintaining records can be difficult. Just as you need paint trays, drop cloths, and roller brushes to do your job, you also need the proper forms. Business cards and flyers are great because they let people know your painting business exists. However, potential customers will want to learn more about the cost. That’s why a painting job quote template is essential.

Before hiring a painter, most people will ask for a quote. They want to see your rates and may even be comparison shopping. This is your chance to impress clients with your professionalism; a fast and simple quote can help you do that. The ability to put together a painting job quote to email or print in a few minutes will reflect positively on you. When you can provide the client with what they ask quickly and in a straightforward manner, it makes you look competent and service-oriented with little effort.

What is a Painting Job Quote?

A painting job quote is when a potential customer asks a painter what it will cost to have something painted. Typically this is a wall, room, or even an entire building. The painter then creates a document showing the customer what they’ll pay for the work as requested based on the materials, labor costs, and going rates for similar work in the area. If the painter has a team of workers and assistants, or it is a specially skilled job like mural painting, then the quote also reflects this.

What Is a Painting Job Quote Template?

A painting job quote template lays out every aspect of the painting quote. It shows the painter’s name or business, contact information, and a brief description of the services they offer or were asked about. Below is a chart showing each part of the job, such as materials, travel time, labor hours, taxes, and fees. If the request is exact, for example, the client wants four walls of a 10×10 room painted, one door, and two window frames, then the quote may have a total at the bottom.

When the client asks a general question, the quote may only include a cost per foot or hourly rate and have no estimated total. Meanwhile, muralists generally have a slightly different format. Murals may be based on the size, hourly for the skill and renown of famous or exceptional muralists, or merely changed at a flat rate.

Essential Elements of a Painting Job Quote Template

A painting job quote template needs to have certain essential elements. These need to be organized in a clear, concise, professional manner that shows precisely what the client is receiving and paying for at a glance. We’ve created a quick reference chart below, so you can easily understand what your form needs.

  • Business logo
  • Name of the painting business, painter or both
  • Contact information
  • Name of client
  • Contact information for the client
  • (Optional for specific requests) A brief description of the job that the client needs a quote for.
  • A list of the services
  • A list of the costs for those services (these are generally combined into a chart format
  • Taxes, fees (like cleaning time), and add-ons where necessary
  • Any discounts or packages
  • Add the total if it is known
  • A brief professional closing statement like “We look forward to working with you.”
  • Terms and conditions

How to Write Terms and Conditions for Your Painting Job Quote

The terms and conditions are vital in every business. Unfortunately, this goes double for painting, where the work can easily be affected by any number of unforeseen issues. Damaged or improperly repaired walls and surfaces, pets, children wandering around private homes, and even the weather can impede your progress. At best, it means the job takes longer. Sadly, at worst, it can mean there’s no way to complete the work through no fault of the painter. Your terms and conditions should cover all these things and more. Below we break down how to write the terms and conditions for a painting job.

  • Title- This clearly states “Terms and Conditions”
  • Read Statement- A note that asks potential clients to read the terms and conditions carefully and reminds them that they are responsible for the information within regardless.
  • Explanation- This should clarify generic terms like “we” and “you” so there’s no confusion about who is responsible for what
  • Scope of Work Statement- This tells the client that you only agree to do exactly what the contract says and what you are paid for.
  • Change Orders- This specifies that any changes or additional work must be by mutual agreement with signatures from both parties and are subject to the same terms of the original contract.
  • Cancellation- This specifies any fees and deposits information, such as who keeps a downpayment in the event of cancellation
  • Materials- Explain who is responsible for providing paint and materials (generally, it’s you, but you should be compensated for the costs)
  • Timeframe- Painting can be affected by numerous issues like the weather. Explain the estimated delivery date range and how long a typical delay is, and tell the client you will endeavor to complete the painting on time but cannot guarantee it.
  • Client Responsibility- Make a statement about how they are required to remove everything from the room and other areas. You will not be held liable for paint on any remaining items.
  • Color Choices- Tell the client they must select the exact colors they want and sign an agreement stating that this is the color(s) you will use and where they want them painted. Add a line saying color changes afterward will come at additional costs for materials, time, and inconvenience.
  • Surface Conditions- Let your client know that they are responsible for the repairs and conditions of their walls and that, by signing the service contract, they are attesting that all surfaces are in good condition and correctly repaired.
  • Contract Information- What is the agreement
  • Payment Terms- When and how are you getting paid
  • Unpaid Accounts- This covers late fees and may include statements about how clients agree to pay any court and attorney fees if they fail to pay promptly.
  • Statement of Acquiescence- Add a note saying they have read and agree to the terms and conditions.
  • Signature Lines- Space for signatures and dates from the business and client

Pro Tip: Consult a contract lawyer if you are uncertain about your terms and conditions. They can offer you legal advice on what to say and how to phrase it so it stays within the law.

Tips for a Better Painting Job Quote

Creating a basic quote from one of our free templates is fast and easy. However, there’s always room for improvements and upgrades. Here are tips on making the best possible painting job quote.

  • Get a professional logo made. Having a pro-quality logo adds legitimacy to your business.
  • Add an “Estd.” or “Since,” and the year your business opened if you’ve been around doing the same job for at least five years. The establishment date should be part of your logo, and it helps you look more professional and reliable.
  • Always type your quotes. Never fill them in by hand if you can avoid it because pen ink can smear. Plus, you’ll avoid any confusion related to handwriting.
  • Use letterhead with your logo when you are giving out physical copies.
  • Always CC yourself with the email when you send a quote with a contract. Doing this gives you a copy of the original document you sent in case of dishonest clients who may change terms slightly and print out an amended agreement.

How Much To Charge for Painting Jobs

The exact cost of painting depends on several factors. First, what type of painting is being done? Is it a single color for the whole space? Do you need different colors for trim or accent walls? Are they asking for a mural or a special effect like an ombre color change or pattern?

Secondly, how many painters are doing the work? Is it just you, or do you have an assistant? Do you employ a team of painters? Everyone needs to be compensated for their time.

Third, there are variations in the cost of materials and labor based on where you live. It should cost more to paint a single wall in Hawaii, Alaska, California, or New York than in Middle America. Not only are paints and other supplies more expensive, but paying a fair wage for the time spent varies by region.

According to (, “The average cost to paint a room ranges from $955 to $2,890, with the national average at $1,892… Labor costs range from $170 to $680, and the amount can vary based on the total square footage that needs to be painted or the total square footage of floor space, depending on how a professional painter charges. Some professionals can charge by the hour, which usually runs from $20 to $50 on average, but be prepared for labor costs as high as $75 or more. A good rule of thumb for planning a budget is to allocate 75 to 85 percent of the total bill to labor.”

Pro Tip: Check out your competitors’ prices by calling or going online and asking them for their price quotes.

When to Use Flat, Hourly, and Square Footage Rates on Painting Jobs

Ultimately it is up to the business or individual to decide how to charge for their painting services. However, we have three quick suggestions to help you decide.

  • Flat Rate- Only charge a flat rate for murals or work you are confident you can complete in an exact timeframe. Even so, ensure you are getting paid a reasonable rate for labor, materials, travel, and a profit for the business.
  • Hourly- Always charge hourly rates when there’s more than one employee involved. Each person needs to be paid for the time they spend at work.
  • By-The-Foot- Charge by the square foot for the smallest and most massive jobs.

Final Thoughts

Painting is a great business because it’s physical and creative. Plus, you can look at your work at the end of the day to see your progress, which is highly satisfying. However, running any business, even a sole proprietorship, means lots of paperwork. The Painting Job Quote Template is a simple way to help cut down on the time you spend working on forms so you can spend more time painting and getting paid. Our templates are efficient and reusable. All you have to do is download and fill them out so you can hand any potential client a professional quote in minutes.

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