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Quotation Template: What Needs to Be Included
Are you a building contractor who regularly places bids on, or offers price quotations for various new construction and/or home renovation projects? Would it be helpful if you had a quotation template that could make the process of creating free quotation samples a bit easier and a little less time consuming? If so, you may want to consider creating an Excel quotation template using Microsoft’s well-known spreadsheet and database program. In this article we will briefly describe the items and language that, at minimum, will need to be included when creating a contractor price quotation template using Excel, followed by a discussion on how a quotation template can help your business to thrive.
The Quotation Template: Items to Include
When developing an Excel quotation template—either a contractor price quotation template or a home renovations quotation template—there are numerous items that must be included to ensure your bid on a given project looks thorough and professional. In no particular order, some of these items include:
• The name and details of your business. Of course, the first thing you’ll want to include in your free quotation samples is the name and address of your business, along with any pertinent contact information, including your telephone number, fax number, email address and website information (if applicable). However, just including this information is not alone sufficient. The manner in which you present the information is equally as important as the information itself. It should obviously be very neat and clean, and easy to read, but it should also be very distinctive so as to set your business or company apart from the rest of the companies—businesses that are also offering bids on the project. You can even add a logo to your quotation if you choose; one which most experts say will make your business appear more legitimate and professional.
• The name and details of the business or individual offering the project. When developing a home renovations quotation template it’s imperative that you include all the necessary information regarding the customer, including their name, address, telephone number, and any other contact information.
• Complete details about the project. When constructing your quotation template you will need to allow sufficient space to fully describe the project you are applying for. This will shows the customer that you understand the scope of the assignment as well as the related details.
• Materials price. The “price of materials” section applies to any type of free quotation samples you create. This section needs to be very detailed, which means you will have to do your homework if you are even a little unsure about any of the prices. Here you will need to list each type of material you expect to purchase for the project (wood, paint, nails, etc.), the unit price of each of those materials, the quantity of that material you will need to successfully complete the project, and the final total. This type of transparency when creating a materials list is usually very appealing to customers and will go a long way towards setting your bid apart from the rest.
• Labor costs. Unlike the cost of materials section, which will vary from bid to bid, there is very little difference between a contractor price quotation template and a home renovations quotation template in terms of the “labor costs” section. For each type of quotation you will need to highlight the total labor costs for each phase or component of the project, along with a grand total. Labor costs can be calculated on a per project basis or reflected as an hourly rate.
• Timeline for completion. The mistake many contractors make when submitting quotations for projects is listing only one date: the date of when they expect to have the project completed. That is important information, of course, but in most cases it is not enough to satisfy the client. Instead, when designing free quotation samples you set up the spreadsheet to highlight a series of completion dates, each representing a different phase of the project. Again, this type of bid will appear much more professional, and will indicate to the client that you are well organized and have already take the time to think their project through.
• Total estimated cost. The “total estimated cost” section of the Excel quotation template is essentially the sum of the material and labor costs you expect to incur while successfully completing the project to the client’s specifications.
A quality, well-designed quotation template can help take the guesswork out of placing bids on all types of construction-related projects. It will also send a message to the customer that you are professional and you take their project very serious; so serious in fact, that you took the time to develop a clear and easy-to-understand bid. Changes can made very quickly when using these types of free quotation samples, and can be adapted to most any type of project. This adaptability will also allow you to rapidly notify the client in writing when you expect to exceed projected costs in either materials or labor.
• Why is Quotation Sample Necessary?
• Use of Quotation Form.